TheWorkingGM

TheWorkingGM · Profit Workbench

Make the next decision with the numbers in front of you.

25 free tools. Transparent calculations. An owned next action and the evidence needed to close it.

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25 free decision tools · six operating areas

Choose the decision in front of you.

Each tool turns your figures into a transparent calculation, an owned next action and the evidence needed to close it.

LabourPurchasingMarginRoomsGuestsExecution

Your next operating decision

How far did actual usage move from theoretical usage?

Compare theoretical and actual usage at cost for exactly the same period and scope.

Example figures loaded. Choose ‘Use my own figures’ to start a blank scenario. Currency changes labels; it does not convert your figures.

Illustrative scenario · GBP

Actual usage above theoretical

£600.00
Theoretical usage
£10,000.00
Actual usage
£10,600.00
Usage variance
£600.00
Variance rate
6%

A variance identifies a reconciliation gap; it does not identify the cause. Check portions, waste, transfers, invoice timing and count accuracy.

Next action

Trace the variance through portions, waste, transfers, invoices and count accuracy.

Check against: Recipe or theoretical usage report and verified stock reconciliation.

Make this an owned action

Add the control details before copying the brief. They stay in this page and are not submitted.

Show the calculation
  • Usage variance = actual usage − theoretical usage.
  • Variance rate = usage variance ÷ theoretical usage × 100.
  • Positive means actual usage was higher than theoretical.

A scenario is a decision aid. No saving or outcome has been verified.

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Your 7-day proof run.

Use this plan for stock variance. Choose one live issue and check what changes over the first week.

  1. Day 1

    Confirm the starting point

    Compare theoretical and actual usage at cost for exactly the same period and scope. Keep a dated baseline with the source records behind your figures.

  2. Day 2

    Give one change an owner

    Trace the variance through portions, waste, transfers, invoices and count accuracy. Agree one action, an accountable owner and a deadline. Check the effect on service before acting.

  3. Days 3–6

    Watch the evidence

    Check against: Recipe or theoretical usage report and verified stock reconciliation. Record exceptions and other changes that could explain the result.

  4. Day 7

    Review before closing

    Revisit stock variance using comparable periods and the same definitions. Record what changed and what the evidence supports. If the result is not ready, keep the action open and set the next review date.

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Find your wider control gaps with the free Leak Check →